This document sets out the terms and conditions (the “Terms”) between GuidePoint Security LLC (“GuidePoint”) and you (“Participant”) when you register for any event or conference (each an “Event”) organized by GuidePoint. By registering for an Event organized by GuidePoint you are agreeing to comply with these terms and conditions. You should read this document carefully.
Acceptance of policies and registration conditions
The following GuidePoint Registration Terms apply to all GuidePoint Events. Upon or prior to your registration, you must acknowledge and accept the Terms contained herein. Should you not wish to accept the Terms you should not register.
Submission of a registration is regarded as affirmation of your acceptance of the Event Terms.
How we will use your information
GuidePoint is committed to data privacy and protecting your personal information. Information on how GuidePoint collects, processes, and uses your data is included in the GuidePoint Privacy Policy which is hereby incorporated into these Terms. Additionally, by submitting your name, email address and contact information, telephone number or mobile telephone number during the Event registration process, you agree that GuidePoint and its event partners and sponsors may send you event-related information, including marketing of service and products which may be of interest to you. A valid email address is required for all registrations. When you provide a mobile telephone number, you agree to be contacted by GuidePoint with event- related materials, including marketing texts, or pre-recorded voice messages unless and until you opt-out of receipt of further marketing messages by texting “Stop” or similar response to automated messages or texts. GuidePoint is not responsible for any automated text, pre-recorded voice messages or commercial emails sent by or on behalf of its Sponsors. Sponsors of events are responsible for compliance with applicable data privacy and security laws, including but not limited to CAN SPAM and TCPA.
GuidePoint uses the personal data you provide in this registration for administering your participation in this Event. This may include information about the Event’s content, Event logistics, payment, updates, and additional information related to the Event.
GuidePoint may disclose your personal data to third party service providers engaged by GuidePoint to assist in the conduct of the Event (such as payment services provider, etc). Information you provide when registering for or participating in an Event managed or co-sponsored by parties other than or in addition to GuidePoint may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. Except as described herein, GuidePoint will not disclose your personal data to any other third party without your consent except where required to do so by law.
Nondiscrimination policy
GuidePoint prohibits discrimination, harassment, and bullying against any person for any reason—for example, because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law.
Event conduct and safety
GuidePoint is committed to providing a safe, productive, and welcoming environment to all participants, including staff, vendors, and sponsors at GuidePoint-related Events. GuidePoint has no tolerance for discrimination, harassment, or bullying in any form at GuidePoint-related Events. Participants are expected to adhere to these principles and respect the rights of others.
What To Do If You Witness or are Subjected to Unacceptable Behavior: Participants should report any behavior inconsistent with these principles to Event staff and/or to GuidePoint at marketing@guidepointsecurity.com. Event staff will be happy to help participants and otherwise assist those experiencing harassment to feel safe for the duration of the Event. We value your attendance.
Liability waiver & release
In consideration of being allowed to register for, and participate in the Event, you hereby warrant and represent that you are of age in your jurisdiction and freely waive, release from liability, assume all risks, and covenant not to sue GuidePoint or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, illness, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the Event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of GuidePoint. This Liability Waiver and Release is specifically binding upon your heirs and assigns and is knowingly given.
Service as an invited speaker
If you agree to speak at a GuidePoint sponsored Event, we may share your contact and biographical information with Event attendees. Sometimes we may also request a photograph. In other cases, we post on the respective Event website information such as your name, employer, physical work address, work email address, as well as a link to your company website and/or professional LinkedIn page available to the public. This is so that visitors to the Event website, including Event attendees and speakers, can contact you with questions and requests for more information, and to provide feedback if needed. Additionally, speakers may be asked to complete a release agreement or copyright form prior to their presentation.
Credential/badge scanning during in-person Events
If the Event is not virtual and requires in-person attendance, GuidePoint Event co-sponsors, exhibitors, and other third parties may directly request your personal information at their exhibit booths or presentations. Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information.
If during the Event you attend a session or program hosted by an exhibitor other than GuidePoint, you understand and agree that when you present your badge for scanning or when you provide personal data, that information will go to a non-GuidePoint entity and GuidePoint takes no responsibility for how that company uses your personal information.
Usage of photographic and video material taken at GuidePoint Events
To comply with global data privacy laws, GuidePoint imposes certain restrictions on the use of multimedia at its Events (e.g. photography, video, audio, online streaming, recording of live virtual events, and all future mediums). An attendee is permitted to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.
GuidePoint may hire professional service providers (photo/video/streaming/audio) to document and display the Event experience. GuidePoint may also use social media (e.g. Twitter) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds (virtual or on monitors) throughout the Event. Attendees and sponsors are encouraged to capture their Event experiences and post their own social content from the Event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or GuidePoint. Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights. In the Event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.
By attending the Event, you acknowledge and agree as follows: (a) GuidePoint may edit and use footage or any recording it captures at or during the Event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of recording devices in today’s world, GuidePoint disclaims all liability for the capture of your image in any multimedia format by other attendees at the Event.
General
GuidePoint reserves the right to change, amend, add or remove any of the above Terms in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms should become invalid, the remaining conditions will continue to be valid and apply. These Terms apply to all Event Participants (attendees, speakers, sponsors, exhibitors).
The views expressed by any Event attendee, speaker, exhibitor, or sponsor are not necessarily those of GuidePoint. All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.
